Project Coordinator I - Authorization
Job ID 2013-22475 # Positions 2
Location US-TN-Nashville
Search Category Health Care Operations
Type Regular Full-Time (30+ hours) Posted Date 4/3/2013
Additional Locations ..
More information about this job:
Summary:
Under direct supervision, responsible for supporting the project managers, business analysts, or functional area leadership by coordinating project administration, reviewing, revising and maintaining critical documents required to support assigned projects. Support the functional aspects of the assigned team or department, including overall project and team administration, tracking of internal resources and expenses, process support and training, project budget management, report analysis, and project plan development and reviews.
Responsibilities:
1. Maintain required documentation including SharePoint sites, organization charts, distribution lists, meeting minutes, project logs, project schedules, requirements documents, project budgets, and status reports.
2. Provide logistics related to project management support including scheduling meetings, negotiating meeting space, room set up, meeting materials preparation and distribution, and catering as well as arranging for and testing all meeting technology such as polycom phones, WebEx, video teleconferencing, microphones or projection.
3. Works from list of tasks provided by functional area experts, existing documents and project plans, notes, and general communications to prepare and maintain an overall project plan using the selected project management tools.
4. Works with functional area experts and the project manager to develop concise, complete, accurate, and clear specifications of project deliverables for the overall project and subprojects.
5. Reviews, edits, and revises appropriate documents produced by others in support of projects.
6. Researches and develops small programs or SOPs for review and edits.
7. Assists the project manager and other team members in developing and documenting temporary operational workflows and procedures used in transitioning the business organization through implementation and ultimately go-live.
8. Reproduces, binds, and distributes project documents.
9. Assist in developing and setting publications standards for the project documentation products.
10. Acts as liaison between project team and assigned functional area for project-related communications and tasks; coordinates status reporting, monitor’s deliverable execution, etc.
11. Assist in conducting training on process, tools, and best practices for associates.
12. Participates and coordinates various workgroups related to process improvement in support of assigned projects.
13. Coordinates standard report development in support of assigned projects and the Project team.
14. Assists in maintaining relationships with external vendors in support of assigned projects and the Project team.
15. May perform additional administrative functions, to include but not limited to, travel, expense reports, delegating calendars, etc.
16. Performs other duties as assigned.
Qualifications:
EDUCATION AND EXPERIENCE
Education
Required:
- Associate’s degree or equivalent combination of education and experience.
Preferred:
- Bachelor’s Degree
Years and Type of Experience Required:
Required:
- Two years Project Coordination or Executive Administrative Assistance experience.
Preferred:
- Health care insurance industry experience.
- MS Project, Outlook, PowerPoint and Visio experience.
- Survey tools experience, e.g. Survey Monkey.
Language Skills
Required:
- English
Technical Competencies
Project Management - Basic
- Ability to plan, coordinate. Organize and lead project administration and maintain critical project documents in accordance with industry standards and best practices as established by organizations such as Project Management Institute (PMI).
Industry Knowledge & Familiarity - Basic
- General knowledge of the healthcare industry and government insurance programs, e.g. Medicare, Medicaid, CHIP and LTC.
Computer Skills and Office Equipment - Basic
- Ability to use software and hardware of a computer (e.g. Outlook, PowerPoint, etc.) to complete certain simple tasks. Able to use basic office equipment such as telephone, video teleconference equipment, fax machine and copy machine. - Working knowledge in a windows environment to include navigation skills using a mouse, keyboard and 10 key. Use of internet, familiarity with SharePoint sites. Ability to review and draft correspondence in email system and word processing systems. Ability to use spreadsheets to open, review, edit and save data.
Behavioral Competencies
Strategic Leadership
Be Strategic
- Demonstrates understanding of the organization's mission and strategies.
- Works to clarify and understand the broader purpose and mission of own work.
- Integrates and balances big-picture concerns with day-to-day activities.
- Generates innovative ideas and solutions to problems.
- Identifies opportunities to increase efficiency, simplicity, and revenue.
Make Sound Decisions
- Approaches problems with curiosity and open-mindedness.
- Collects sufficient information to understand problems and issues.
- Analyzes problems and issues from different points of view.
- Applies accurate logic and common sense in making decisions.
People Leadership Develop/Support Organizational Talent
- Relates to people in an open, friendly, and accepting manner.
- Treats others with respect.
- Listens carefully and attentively to others’ opinions and ideas.
- Maintains positive relationships even under difficult or heated circumstances.
- Works cooperatively with people from different cultural backgrounds.
Ensure Collaboration
- Encourages people to draw on each other's strengths and experience to work together effectively, within and across teams.
- Appropriately involves others in decisions and plans that affect them.
- Provides honest, helpful feedback to others on their performance.
- Shares own experience and expertise with others.
Results Leadership Show Drive and Initiative
- Demonstrates a "can-do" spirit, a sense of optimism, ownership, and commitment.
- Maintains a consistent, high level of productivity.
- Takes personal responsibility to make decisions and take action.
- Does not easily give up in the face of unexpected obstacles.
- Projects a positive image and serves as a role model for others.
Accountability / Optimize Execution
- Juggles many priorities and competing demands for one's time.
- Acts resourcefully to ensure that work is completed within specified time and quality parameters.
- Removes obstacles in order to move the work forward and/or get efforts back on track.
- Surfaces problems and issues before projects get derailed.
PHYSICAL REQUIREMENTS
The physical requirements described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Must be able to operate general office equipment including but not limited to: computer, phones and related media and information devices.
- Ability to communicate both in person and/or by telephone.
Job ID 2013-22475 # Positions 2
Location US-TN-Nashville
Search Category Health Care Operations
Type Regular Full-Time (30+ hours) Posted Date 4/3/2013
Additional Locations ..
More information about this job:
Summary:
Under direct supervision, responsible for supporting the project managers, business analysts, or functional area leadership by coordinating project administration, reviewing, revising and maintaining critical documents required to support assigned projects. Support the functional aspects of the assigned team or department, including overall project and team administration, tracking of internal resources and expenses, process support and training, project budget management, report analysis, and project plan development and reviews.
Responsibilities:
1. Maintain required documentation including SharePoint sites, organization charts, distribution lists, meeting minutes, project logs, project schedules, requirements documents, project budgets, and status reports.
2. Provide logistics related to project management support including scheduling meetings, negotiating meeting space, room set up, meeting materials preparation and distribution, and catering as well as arranging for and testing all meeting technology such as polycom phones, WebEx, video teleconferencing, microphones or projection.
3. Works from list of tasks provided by functional area experts, existing documents and project plans, notes, and general communications to prepare and maintain an overall project plan using the selected project management tools.
4. Works with functional area experts and the project manager to develop concise, complete, accurate, and clear specifications of project deliverables for the overall project and subprojects.
5. Reviews, edits, and revises appropriate documents produced by others in support of projects.
6. Researches and develops small programs or SOPs for review and edits.
7. Assists the project manager and other team members in developing and documenting temporary operational workflows and procedures used in transitioning the business organization through implementation and ultimately go-live.
8. Reproduces, binds, and distributes project documents.
9. Assist in developing and setting publications standards for the project documentation products.
10. Acts as liaison between project team and assigned functional area for project-related communications and tasks; coordinates status reporting, monitor’s deliverable execution, etc.
11. Assist in conducting training on process, tools, and best practices for associates.
12. Participates and coordinates various workgroups related to process improvement in support of assigned projects.
13. Coordinates standard report development in support of assigned projects and the Project team.
14. Assists in maintaining relationships with external vendors in support of assigned projects and the Project team.
15. May perform additional administrative functions, to include but not limited to, travel, expense reports, delegating calendars, etc.
16. Performs other duties as assigned.
Qualifications:
EDUCATION AND EXPERIENCE
Education
Required:
- Associate’s degree or equivalent combination of education and experience.
Preferred:
- Bachelor’s Degree
Years and Type of Experience Required:
Required:
- Two years Project Coordination or Executive Administrative Assistance experience.
Preferred:
- Health care insurance industry experience.
- MS Project, Outlook, PowerPoint and Visio experience.
- Survey tools experience, e.g. Survey Monkey.
Language Skills
Required:
- English
Technical Competencies
Project Management - Basic
- Ability to plan, coordinate. Organize and lead project administration and maintain critical project documents in accordance with industry standards and best practices as established by organizations such as Project Management Institute (PMI).
Industry Knowledge & Familiarity - Basic
- General knowledge of the healthcare industry and government insurance programs, e.g. Medicare, Medicaid, CHIP and LTC.
Computer Skills and Office Equipment - Basic
- Ability to use software and hardware of a computer (e.g. Outlook, PowerPoint, etc.) to complete certain simple tasks. Able to use basic office equipment such as telephone, video teleconference equipment, fax machine and copy machine. - Working knowledge in a windows environment to include navigation skills using a mouse, keyboard and 10 key. Use of internet, familiarity with SharePoint sites. Ability to review and draft correspondence in email system and word processing systems. Ability to use spreadsheets to open, review, edit and save data.
Behavioral Competencies
Strategic Leadership
Be Strategic
- Demonstrates understanding of the organization's mission and strategies.
- Works to clarify and understand the broader purpose and mission of own work.
- Integrates and balances big-picture concerns with day-to-day activities.
- Generates innovative ideas and solutions to problems.
- Identifies opportunities to increase efficiency, simplicity, and revenue.
Make Sound Decisions
- Approaches problems with curiosity and open-mindedness.
- Collects sufficient information to understand problems and issues.
- Analyzes problems and issues from different points of view.
- Applies accurate logic and common sense in making decisions.
People Leadership Develop/Support Organizational Talent
- Relates to people in an open, friendly, and accepting manner.
- Treats others with respect.
- Listens carefully and attentively to others’ opinions and ideas.
- Maintains positive relationships even under difficult or heated circumstances.
- Works cooperatively with people from different cultural backgrounds.
Ensure Collaboration
- Encourages people to draw on each other's strengths and experience to work together effectively, within and across teams.
- Appropriately involves others in decisions and plans that affect them.
- Provides honest, helpful feedback to others on their performance.
- Shares own experience and expertise with others.
Results Leadership Show Drive and Initiative
- Demonstrates a "can-do" spirit, a sense of optimism, ownership, and commitment.
- Maintains a consistent, high level of productivity.
- Takes personal responsibility to make decisions and take action.
- Does not easily give up in the face of unexpected obstacles.
- Projects a positive image and serves as a role model for others.
Accountability / Optimize Execution
- Juggles many priorities and competing demands for one's time.
- Acts resourcefully to ensure that work is completed within specified time and quality parameters.
- Removes obstacles in order to move the work forward and/or get efforts back on track.
- Surfaces problems and issues before projects get derailed.
PHYSICAL REQUIREMENTS
The physical requirements described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Must be able to operate general office equipment including but not limited to: computer, phones and related media and information devices.
- Ability to communicate both in person and/or by telephone.